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Maria Scully

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Executive Assistant - Dublin 24

Permanent
Dublin West, Dublin
€40000 - €42000 per annum

Our client based in Dublin 24 is looking for an EA to join their team! This is a reputable well established charity organisation that makes a difference in peoples lives daily. It offers not only a good career path but a role that has meaning for a well worthy cause. This is an on-site role 5 days per week with great benefits!

Responsibilities:

  • Executing and co-ordination day to day diary and office management for the CEO.
  • Managing the CEO's schedule, email, and engagements.
  • Drafting letters and reports.
  • Providing an efficient administrative support service to the CEO including, responsibility for scheduling and management of appointments and meetings within a rapidly changing set of priorities and demands.
  • Acting as the first point of contact for incoming queries from internal and external stakeholders.
  • Maintaining confidentiality of the CEO office.
  • Planning and arranging briefings from the CEO including meetings and other all staff briefings.
  • Collating and reviewing date on activity and preparing for reporting.
  • Scheduling of and minute taking at Executive team meetings and other meetings as required.
  • Booking and arranging accommodation and meeting space as required for the CEO and Board of Directors.
  • Checking invoices and supporting compliance with procurement procedures.
  • Managing the filing and retention of all documentation, as necessary.
  • Manage week, monthly and quarterly reports.
  • Day to day processing of expenses, leave request for the CEO.
  • Occasional cover for head office reception.

Skills & Experience:

  • Experience and competence in an Executive Assistant/Personal Assistant/Senior Administrator role with a minimum of 3 years previous experience.
  • A strong professional communicator with the ability to communicate verbally and in writing across all levels.
  • Ability to prioritise, working with multiple deadlines, at pace and across multiple functions.
  • Demonstrate superior organisation skills on a day-to-day basis and in the execution of larger scale arrangements.
  • Highly organised with excellent administration skills.
  • Attention to detail and is conscientious regarding accuracy and quality of work produced.
  • Ability to work on own initiative, making decisions where appropriate.
  • Hardworking, flexible, and adaptable in approach.

Benefits

  • Competitive salary and leave entitlements
  • Access to contributory pension scheme
  • Life Assurance Benefit
  • Employee Assistance Programme
  • Travel Pass/Bike to work Scheme

At Wallace Myers International Recruitment Agency we specialise in sourcing professionals for key industries and services. See our website for more details.

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This position was pPosted on 25 Jul 2022

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